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Resources and Site Info Tools


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Resources
Site Info

Resources


Includes:

Description
Examples of use
Browsing available resources
Opening resources
Creating a new resource
Creating a new folder for one or more resources
Changing folder permissions
Revising resource information
Replacing a resource with another resource
Deleting a resource


Description

In Resources, you can make many kinds of material available online. There are four types of resources: documents (word processing documents, spreadsheets, slide presentations, plain text, etc.); links to other websites; simple text documents that will display right on the Sakai page, and html documents that will display right on the Sakai page.


Examples of use

The Resources feature can include links to websites as well as other kinds of documents, like Adobe PDF files.


Browsing available resources

Click Resources in the left-hand menubar.

You will see a list of the resources and/or folders containing resources.

Viewing the contents of a folder

- Click on the small folder icon next to the folder name or the name, itself.

Sorting resources

- You can sort the resources by title (click Title ), size (click Size ), the resource creator ( Created by ), and when the resources were last modified ( Last modified). Click any of these links again to reverse the order.

Navigating between resources and folders

You can navigate between resources and folders clicking on the folder-name links after the word "Location:"

Location: 131313 Resources / foldernameB / foldernameC / foldernameD / foldernameE

Note that the first folder after the word "Location:" is your site's top resource folder.

This horizonal row (or path) of navigation links is commonly called "breadcrumbs."

You can also click the small folder-shaped icon with an arrow in it to go up one level.

Getting additional information about a resource

For information about a resource, click the title of the resource. .


Opening resources

- To open a resource, click on the title of the resource.

- To view the contents of a folder, click on the folder-shaped icon next to the folder's name.

 


Creating a new resource

In this new version of Grad Tools, your site automatically has one top-level folder, which has the same name as your site, e.g., anthro 101. You can put resources directly into this top folder, or you can create additional folders for your resources. When possible, it is best to create a folder for your resources first, and then create the resource to go into it. See "Creating a Folder for One or More Resources," below.

To create a new resource within a folder, you will use one of the commands next to the folder.

1...Click Resources in the menubar.

2...Click Add Item just below the folder you want the resource(s) to go in.

3…Choose the type of resource you would like to create by pulling down the menu next to "Change Item Type."

If you choose "File Upload," you'll have to specifyy the number of files to upload.


Document on your computer

After you complete steps 1 through 3, above, do the following:

A...Choose the number of resources you would like to upload (you can upload up to 10).

Note: Items marked with a red dot are required.

B...Click the Browse button, select a file to upload, and click Open. (Or you can simply type the name of the file in the space provided.)

C...Type a title for the resource. (If you don't add a title, Grad Tools will use the filename for the title.)

D...If you want to, add a description for the resource.

E...Choose whether to use your copyright information or type in other copyright information you would like to have used.

F...Choose whether to have the new resource viewable by only those who are members of the site or by anyone (Public View).

G...Choose whether you would like to have members of the site notified automatically via email when the resource is posted.

H...Click Add.

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URL resource

After you complete steps 1 through 3, above, do the following:

A...Choose the number of URL links you would like to add (up to 10).

B...Type the URL in the box.

You do not have to include the http:// For example, simply type umich.edu (You may need to include the www in some URLs.)

C...Add a title for your URL link resource. If you don't add a title, the URL will be used as the title of the resource.

D...Add a description (optional).

E...Specify the copyright information.

F...Choose whether to have the new resource viewable by only those who are members of the site, or two anyone (Public View).

H... Choose whether to have the participants receive an email notification of the new resouce. If you choose "high," all participants will be notified. With "low" notification, only participants who have opted in will receive the notification.

G...Click Add.

 


HTML Document

You can create html resources using theWYSIWYG (what-you-see-is-what-you-get) editor. The WYSIWYG editor does not work for Internet Explorer on the Macintosh.
After you complete steps 1 through 3, above, do the following:

A...Type a title.

B...Type a description.

C...Type the content.
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D...Choose whether to have the new resource viewable by only those who are members of the site, or by anyone (Public View).

E...Specify the copyright information.

F...Choose whether you would like to have members of the site notified automatically via email when the resource is posted.

G...Click Add.

 


New Plain Text Document

After you complete steps 1 through 4, do the following:

A...Type a title.

B...Type a description

C...Type the content.

D...Choose whether to have the new resource viewable by only those who are members of the site, or by anyone (Public View).

E...Specify the copyright information

F...Choose whether you would like to have members of the site notified automatically via email when the resource is posted.

G...Click Add.



Creating a folder for one or more new resources

In this new version of Grad Tools, your site automatically has one top-level folder, which has the same name as your site, e.g., anthro 101. All new folders and resources that you create will be within this top-level main folder.

To create a new folder, do the following:

A... Click Add Folder.

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(If you would like to create a folder inside an existing folder, click the "Add Folder" link that is right below the other folder.)

B...Choose number of folders you would like to create (1 to 10)

C...Type a title for each folder(s) (Required)

D...You can also type a description. (Optional)

E...You can choose to have your new folder(s) visible to everyone, including non-members of the site (this is called publicly viewable).

Making a folder available to non-members will make everything in the folder also available to the non-members. To make your new folder(s) visible to everyne, check the "Display to non-members" box. Note that this only applies of your site has been published. If you leave the box unchecked, the folder and the resources within it will only be viewable by participants of the site.

F...Click Add.


Changing folder permissions

You can change the participant permissions for folders.

Click the Folder Permissions link just below the folder.

The visible boxes you see on the grid indicate where permission can be granted or removed. (Click the box to add a checkmark. Click again to remove the checkmark.) Click Save to apply the changes you have made in Folder Permissions.

See the section, "Permissions and Roles" in this online help for a description of the various participant roles.


Revising resource information

Note: Wit! h the exception of Simple Text and HTML document resources, the revise option only allows you to revise the information about the resource, such as the description or copyright information, and not the contents of the actual resource itself.

1... Check the Edit link under theresource you want to revise.

2... In the window that opens, make the changes you want.

3... Click Update .


Deleting a resource

1... Click the Delete link directly under the resource you want to delete.

A confirmation screen will appear asking if you are sure you want to delete the item(s).

2... Click Delete or, if you don't want to delete the Resource, click Cancel .

 

 

Site Info


Includes

Description
Editing information about a site
Editing the tools in a site
Editing access to a site
Adding one or more participants
Removing one or more participants
Changing participant roles


Description

The Site Info tool provides information about the site you are in and allows you to make changes: ou can add or delete the discussion, chat, web content, schedule and resources tools. You can also add participants, change participant roles, remove participants, and change the site's contact name and email.


Editing information about a site.

You can edit the site title, term, site description, short site description, appearance, site contact name, and site contact email.

1... While you have the site open, click the Site Info button in the left-hand menubar.

2... Click the Edit Site Information button near the top of the main Grad Tools window.

3... Make your changes.

4... Click Continue.

5... Click Finish.


Editing the tools in a site

1... While you have the site open, click the Site Info button in the left-hand menubar.

2... Click the Edit Tools button near the top of the main Grad Tools window.

3... To remove a tool, uncheck the box next to it. Check the box to add a tool.

4... Click Continue.

5... If you have Email Archive, News or Web Content, you will be asked if you want to make changes to information about these, or add new information if the tool is new to your site.

6... Click Continue.

7... Click Finish.


Adding one or more participants

1... While you have the site open, click the Site Info button in the left-hand menubar.

2... Click the Add Participant button near the top of the main Grad Tools window.

3... Type the participant's uniqname. If you type more than one uniqname in the box, press Return or Enter on your keyboard between each entry

4... Choose whether to give all you r newly-added participants the same role or different roles

5... Click Continue.

6... In the next window, if you chose to give all your participants the same role, choose which role.

If you chose to give each participant a different role, pull down the menu by each uniqname and choose a role for each.

Member -- Can read, revise, delete, and add their own content to a site

Observer -- Can read content on the site

Organizer -- can read, revise, delete and add both content and participants to a site

Owner -- Can read, revise, delete and add both content and participants to a site, and revise or delete the site

7... Click Continue.

8... On the next page, you have the optio! n to automatically send email to the newly-added participants notifying them of the site's availability.

9... Click Continue.

10.. Click Finish.


Removing one or more participants

1... While you have the site open, click the Site Info button in the left-hand menubar.

You will see the Participant List for the site.

2... Check the box under "Remove" for each participant you want to remove.

Note: You will NOT be asked to confirm whether you want to remove this participant.

3... Click Update.


Changing participant roles

1... While you have the site open, click the Site Info button in the left-hand menubar.

You w ill see the Participant List for the site

2... Pull down the drop-down menu and choose roles for each participant.

3... Click Update.